Is the solution suitable for UK compliance?

Yes. It is designed for UK organisations, with built-in compliance presets, validation checks, and reporting to support regulatory requirements

What support is available?

Customers have access to a single support team that can route queries to HR or payroll specialists as needed, simplifying issue resolution

How do HR and payroll work together?

HR and payroll work together to ensure employees are paid accurately and on time, every time. While HR is responsible for managing employee relations on a broader level – including hours worked, holiday and sick pay management, and benefits administration – payroll professionals ensure employees receive correct pay, includ salary, hours, and any additional payments such as overtime, bonuses, holiday pay, or sick pay.

What software does HR use for payroll?

HR teams may run payroll in-house or outsource the function. Both options rely on payroll software, rang from off-the-shelf solutions to customised, integrated payroll systems such as Ciphr Payroll, which connects directly to the organisation’s HR system.

Should HR and payroll be separate?

HR and payroll must work collaboratively to ensure accurate and timely pay. Whether payroll sits in-house or with an external provider, an integrated HR and payroll system offers a reliable and practical way to maintain accurate data and consistent pay outcomes across organisations of all sizes.

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Why organisations integrate HR and payroll

Running HR and payroll separately often creates unnecessary admin, duplicated work, and avoidable compliance risks. Integration removes the friction.

Our integrated HRIS and payroll solution connects your people data, pay data, and processes in real time – so updates happen once and flow everywhere they need to.

The result? Less admin. More confidence. Happier teams.

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Who is our integrated HR and payroll software for?

Ciphr’s integrated HR payroll system benefits teams who want to:

Make the most of fast, accurate pay runs with real-time HR and payroll data synchronisation
Eliminate double data entry, manual transfers, and Excel workarounds
Reduce payroll errors and strengthen compliance
Gain a single, trusted, real-time source of truth for people and pay data
Maintain full payroll control with flexible sync management, including pause and resume during critical processing periods
Scale with confidence using award-winning, cloud-based payroll software designed to support growing organisations

Fewer errors and stronger compliance

Manual rekeying disappears. Validation checks, audit trails, and automated calculations help you stay accurate and compliant with UK payroll requirements.

Faster, simpler pay runs

Salary updates, absence data, benefits changes, and onboarding information flow automatically into payroll – helping teams run payroll faster and with fewer last-minute surprises.

Clear control for HR and payroll teams

Both teams work from the same real-time data. Payroll retains full control over processing cycles, while HR can update employee data with confidence.

"Ciphr is a great HRIS. The system is easy, intuitive, adaptable and smooth and I have seen the product really develop and evolve over time. As a system admin, the level of control over the system is brilliant and the support offered to me from Ciphr is excellent whether it be from the customer experience manager, the account development manager or the front line support technical people; the dedication and solutions-focus is exactly what you would want." – Natural History Museum

"It is incredibly versatile in the way that it can be configured. There is some ability to re-purpose fields and pages to be used in a way that suits the business. It was a good solution for a mid-size UK business, a lot of other providers were either used to smaller sub 100 companies or 1000+ companies." – Ellia A

"We have been very impressed with its efficiency and how user friendly it is. The previous software we used was challenging because of the time it took to process our payroll and the inefficiency of what it could offer in the way of reporting. We have future plans to utilise the APIs with our in-house software, which will mean we will have live payslips available for all colleagues. The support we have received in transferring our software has been excellent and the ongoing support is always fast and efficient. We would highly recommend Ciphr Payroll." – Home From Home Care

Real-time HR and payroll integration

Changes to employee data, benefits, absence, and salary automatically update payroll instantly.

API-first architecture

A modern, open integration framework removes file transfers and keeps data consistent across your HR technology stack.

Automation of complex calculations

Backpay, average holiday pay, and rolled-up holiday pay are calculated automatically – improving accuracy and saving hours every pay cycle.

Payroll-controlled data flow

Pause or resume sync during critical periods, queue changes safely, and choose which data to process.

Built-in UK compliance support

Preset rules, validation checks, and detailed audit reporting support regulatory compliance and internal governance.

Innovation that keeps your HR and payroll ahead

Our integrated platform continues to evolve with new automation, AI-assisted insights, and deeper system connectivity – helping teams move from manual admin to strategic impact.

From smarter compliance support to intelligent payroll calculations and enhanced cross-system integrations, our product roadmap is focused on helping organisations work smarter, not harder.

A single platform that connects your entire people ecosystem

Ciphr integrates HR, payroll, benefits, onboarding, analytics, and learning – creating a joined-up employee lifecycle experience.

That means:

New starters flow seamlessly into payroll
Benefits and allowances automatically feed into pay runs
Absence and working pattern changes stay accurate
HR and payroll teams work collaboratively from shared data

Trusted by HR and payroll teams across the UK

CIPP Software Product of the Year 2025
Capterra top-rated HR and payroll software
40+ years supporting UK HR and payroll teams

Software Product of the Year 2025

Ciphr Payroll was named the best Software Product of the Year at the Chartered Institute of Payroll Professionals (CIPP) Annual Excellence Awards 2025.

Our payroll software is heralded as a ‘game changer’ for UK businesses, alongside our payroll and HR integration.

This next-gen integration gives payroll and HR admins complete, continuous control over their respective data flow.

Designed by payroll professionals for payroll professionals.

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Standout features

Seamless data synchronisation via open API integration (including selective data processing for payroll admins)
Consolidated view of real-time people and pay data (with payroll and HR integration)
Retrospective parallel run testing for faster implementations
Automated backpay adjustments, and true average and rolled-up holiday pay calculations
Built-in compliance presets
Audit reporting and change tracking
And more!

Sync pause and resume

Protect payroll cycles by temporarily pausing synchronisation when needed

Selective data processing

Choose exactly which updates are processed – without waiting for full sync cycles

Intelligent data queuing

Changes are safely stored and applied automatically once processing resumes

Real-time visibility across people and pay data

HR and payroll teams share a single, live view of employee and payroll information – supporting better collaboration and better employee experiences.

Real-time payslip updates and instant data access mean fewer employee queries and faster resolution when questions do arise.

Ready to grow with organisations like yours

Our integrated HR and payroll solution is built specifically for UK organisations with growing, complex workforces – typically between 200 and 2,000 employees.

Whether you're replacing disconnected systems or upgrading legacy software, our software helps simplify operations while supporting future growth.

Poor data accuracy and security

Secure, automated data flow reduces manual handling and lowers breach risk

Slow and complex processes

Automation removes duplicated admin across onboarding, salary changes, and payroll processing

Difficult reporting and decision-making

Advanced analytics provides deeper insight into workforce and payroll trends

Changing compliance requirements

Built-in validation and continuous updates help organisations stay compliant with evolving UK legislation

Disjointed software support

One support team connects you directly with HR and payroll specialists

What is integrated HR and payroll software?

How does HR and payroll integration improve accuracy?

What are the biggest integrated HR payroll system benefits?

Is Ciphr suitable for UK compliance?

Can payroll teams still control data processing?

What support do customers receive?

Ready to simplify HR and payroll?

Discover how we can help organisations reduce admin, improve payroll accuracy, and create better employee experiences.

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We do...		So you can do...
Real-time data syncs	→	More accurate and efficient pay runs
API-led integration	→	Away with manual file transfers
Cloud-based software	→	Payroll anytime, anywhere
Full history of changes	→	Audits and reports with ease
Regulatory compliance updates	→	Payroll with total peace of mind

Integrated HR and payroll software for UK organisations

One HR payroll platform. One source of truth. Zero payroll headaches

Why organisations integrate HR and payroll

Who is our integrated HR and payroll software for?

But don’t just take our word for it – see it in action.

Customer success stories

Software that solves HR and payroll’s biggest challenges

Built for modern HRIS and payroll teams